Administration

Please note that many documents on this page are out of date or are no longer applicable. We will be transitioning to a new website soon, and we will ensure only relevant forms are carried over to the new site. If you need to know if any particular form is still valid, please reach out to your Group Commissioner, Group Support Scouters, Scouting Relationship Manager, or the Council Key 3.

This page is a common "administrative" page to all 3 Councils under the Scouting Service Centre (Ottawa).  To return to your specific Council website, please click the appropriate Council link below. // Cette page est une page « administrative » commune aux trois conseils du Centre de service de scoutisme (Ottawa). Pour retourner au site Web de votre conseil, cliquer sur le lien réservé à votre conseil ci-dessous.

Do not use the main menu above unless you are with Voyageur Council. // Ne pas utiliser le menu principal au-dessus à moins d'être avec le conseil Voyageur.

If documents are specific to a Council, it will be prefixed with the Council's abbreviations // Si des documents s'adressent à un conseil particulier, ils seront identifiés avec l'abréviation du conseil:

VC = Voyageur, QC = Quebec, NOC = Northern Ontario

Facility (Camp) Bookings
	Camp Opemikon Website		Camp Tamaracouta
Finance
Group Financial Information Request Form		Autorisation pour la gestion de comptes de banque
Group Financial Information Request Form (Fillable PDF) (save file to be able to fill)
Banking Authorization Letter (Opening an Account)
Banking Authorization Letter (Changing Signatures) -- Word document
Banking Authorization Letter (Changing Signatures) -- Fillable PDF
Expense Reimbursement Form - ONTARIO		Expense Reimbursement Form - QUEBEC
Charitable Tax Receipt Request - English		Charitable Tax Receipt Request - French
Event Budget (template)
Treasurer's Guide		NOC Financial Reporting Guide
		NOC Group Financial Reporting Template
		NOC Property Financial Reporting Template
NEW - Scouts Canada Refund Policy and Procedures - For the new Refund Policies and Procedures, please visit the Scouts Canada website, and follow the instructions to initiate a Refund Request.
Fundraising / Revenue Development
VC Popcorn		Charitable Tax Receipt Request
		Demande de reçu d'impôt
NOC Popcorn
Grants & Funds - Application Procedure
NOC- Fundraising request and approval
Insurance and Contracts
Certificate of Insurance Request		Indemnification Agreement
Registration (link to MyScouts)
ENGLISH		FRANCAIS
QC - Process for Group Charter Renewal		QC- Procédure de renouvellement de la charte
QC - Charter Renewal application form		QC- Formulaire de la renouvellement de la charte
VC/NOC - Charter Renewal Application Form
VC/QC - PRC Request Letter		VC/QC - Demande de verification FR (Québec)
PRC Online Procedure Explanation
NOC - PRC Screening Letter (OPP)
***NEW: VC: Submitting PRC/VSS Options 2020/2021***
NEW: Scouters who request their PRC/VSS through Gatineau Police need to attend the Council Office with 2 IDs (for verification) to complete the request form. Before coming to the office, please contact the office for an appointment (see Council Office and Staff).
Code of Conduct		Code de Conduite
Individual Hold Harmless Agreement		Décharge individuelle
Refunds (See Finance Above)
Training
		Training Application Form "EN"
Record of Training Form (In-Person)		Training Application Form "FR"
Training Recognition Card Data Sheet		Formulaire de demande de formation
Volunteer Readiness Agreement
Program, Events, Marketing, and Communications
Calendar - Event Posting Form		Program Quality Award Standards - Beavers
Tour Permit		Program Quality Award Standards - Cubs
Camping and Outdoor Activity Form		Program Quality Award Standards - Scouts
Event Registration Form (template)		Program Quality Award Standards - Venturers
Event Budget (template)		Program Quality Award Standards - Rovers
Guide to Managing Council Events		Blue and Gold Award Application Form
Expense Reimbursement Form - See Finance Section Above		Council Event Planning Guide
*NEW* VC -- Marketing and Communications Request Form		*NEW* National Local Marketing Services Request Form
Recognition
To nominate a youth or volunteer, fill out the appropriate nomination form and submit to your Council Recognition Chair for approval. For more information on each award, use the “National Recognition Guide” document below or the Recognition Page on your Council website.
Years of Service Certificates
National Recognition Guide		National Awards Poster
OSA Award Nomination Form		Long Service Award Nomination Form
Medal of the Maple Nomination Form		VC - Youth Award Nomination Form
High Character and Courage Awards Form		VC - Order of the Caribou Nomination Form
Meritorious Conduct and Gallantry Awards Nomination Form		VC - Voyageur Council Legacy Award Nomination Form
		VC - Recognition Procedures Handbook
Ontario Queen's Venturer Confirmation Form
Group and Section Resources (unofficial)
Group Committee Agenda - (template)		Group Growth Plan - (template)
Group Inventory Worksheet - (template)		Super Group Paper (Merging Groups)
Group Budget - (template)		Section Activity Budget - (template)
Section Year-End Report - (template)		Group Health Assessment

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