Stage Change FAQ
Updated November 20, 2020
How do we meet the new Safety Plan requirements?
The new requirements implemented by the Government of Ontario mandate that all of our Groups and Sections need to have a digital or printed copy of their Safety Plan available at all times during their activities. This means that All sections/groups and activity leaders must prepare and have accessible a section and activity specific Emergency Response Plan (ERP) including an activity specific Risk Management Plan. In addition, it is mandatory to complete the Modified Adventure Activity Form (“MAAF”), Attendance (Tracing) Sheet and confirm completion of the self-assessments conducted by the youth, parents and all activity participants. To assist with this requirement, a new Operational Plan PDF (which contains all these documents) is available by clicking here. As a reminder, an ERP and MAAF is required per activity location whereas the Tracing sheets and self-assessments are required per activity.
Why are we changing stages now?
We are changing stages in accordance with new legislation in Ontario as well as evolving recommendations from public health units. Multiple recent reports have shown that having access to outdoor and engaging activities is crucial to youth mental health right now, and the modified legislation provides us an opportunity to continue offering our program to youth in a safe manner. A thorough review of our Stage 3 and Stage 4 standards has shown that our policies meet or exceed those implemented by the province, with the addition of accessible Safety Plans (see above). We will continue to monitor local and regional public health authorities, as they may implement additional restrictions, but the current provincial guidelines allow for the stage changes outlined above. However, current public health classifications show that the Ottawa Region is safe for Stage 3 activities, all other Ontario Regions within Voyageur are safe for Stage 4 activities, and Western Quebec Regions remain at Stage 1.
Does my Group have to change stages?
No, your Group does not have to change stages. The updated guidance as to which Groups can change stages at this time, based on new provincial legislation, is intended to offer Groups the greatest clarity and flexibility while still following our safety principles. For example, if your Group can move to Stage 4 but does not have access to any indoor spaces that can be used at this time (or that can accommodate as many youth as required while maintaining social distancing), you may choose to stay in Stage 3. We encourage you to discuss such choices with your Group's Relationship Manager and all other Scouters in your Group to ensure that everyone is on the same page.
If we are in Stage 4, are we allowed to have indoor meetings?
Yes, your Group is allowed to have indoor meetings under Stage 4 standards. However, safety standards must still be observed in an indoor space and many meeting space providers may not allow indoor activities at this time. For clarity, while you may have up to 50 persons at a Scouting activity in Stage 4, if the indoor space cannot safely handle 50 individuals maintain 2m social distancing, then you may need to change your plans to ensure that social distancing can be maintained within the space's limitations.
Do we still need to maintain social distancing?
Yes, all in-person Scouting activities require social distancing. This requirement may be different than those outlined by your public health unit, but remember that the more restrictive standard always applies. This means that, for Stage 3 and 4, youth within patrols should exercise 1m social distancing and all volunteers should maintain 2m social distancing from all members. For clarity, members of different patrols should maintain 2m social distancing at all times.
Are any changes needed to our standards to meet the new Ontario legislation?
No, our current standards (regarding Stage 3 and 4) meet or exceed all Ontario regulations, though copies of Safety Plans will now need to be accessible at all activities.
How can we keep track of which stage we should be in?
Aren't we limited in numbers due to the current limits on "social gatherings"?
No, Scouts Canada activities are not considered social gatherings under the revised legislation. The new legislation has provided clarity on how our events are classified, and under the new policies, our activities are considered "Organized Public Events or Gatherings". Additionally, some of our activities fall under the "Sports and Recreational Fitness" guidelines, and our recommendation to change stages is based on these policies specifically. For more information about what requirements are in place for "active" activities (such as hiking, scavenger hunts, etc.), please visit https://www.ontario.ca/page/guidance-facilities-sports-and-recreational-fitness-activities-during-covid-19.
**UPDATED**: Does this mean we can travel between Regions in different Stages?
Groups in Stage 1 are limited to virtual activities and cannot travel between regions. Travelling between regions is allowed in limited circumstances for Stage 2 & 3 Groups, to visit facilities in regions that are in a higher stage (such as a Stage 2 Group visiting a Scout Camp in a Stage 3 region). For additional clarity around this point, please see the last question under the Stage Progession section of Scouts Canada's COVID-19 FAQ.
Does this mean we can go camping?
No, camping remains prohibited for all members of Scouts Canada in Ontario at this time. When this policy is changed by the Government of Ontario, we will provide a clear update at that time.
Where can I access the new/revised legislation?
I have additional questions or concerns, who can I reach out to?
If you are a Section Scouter, please reach out to your Group Commissioner to discuss any questions you may have. For Group Commissioners, please reach out to your Relationship Manager or Group Support Scouter so that they can work with you to find any answers that may be needed. Any Scouter in Voyageur Council is also welcome to reach out to the Council Key 3 at any time.
