Member Login | Find a Group | Français

Council COVID Update -- Nov 14, 2020

Voyageur Council COVID Update
November 14, 2020
 
Changes to Stages for All Regions Except Quebec
Ottawa and Eastern Ontario Regions to Stage 3 and all other Ontario Regions in Voyageur to Stage 4 as of Monday, November 16
 
Dear Scouters,
 
Now, more than ever, we need to ensure that our youth are active and that they are experiencing meaningful adventures while staying safe. Our mission and our outdoor programs are beneficial to youth fitness, mental health, and overall well-being and they help to build resilient youth who are better prepared for the future. Our principle and our approach, throughout COVID, has been to balance risk while ensuring we act according to legislation and regulations imposed by federal, provincial, and municipal health agencies.
 
Recently, there have been legislative changes in Ontario that have clarified that COVID response status in regions throughout the province, including almost all of the public health units within our Council (excluding Western Quebec). As a result of these changes, changes can be made effective November 16, 2020 to the Scouting Stages of all Ontario Groups, according to their public health unit. Please remember that in all cases, additional restrictions imposed by local public health units must be followed at all times.
 
Effective Monday, November 16, 2020, Groups under the following public health units may move to Stage 3:
 
 
For all Groups moving to Stage 3, please note that the Province of Ontario now requires Safety Plans to be posted/accessible. For more information, please see the FAQ below.
 
Effective Monday, November 16, 2020, Groups under the following public health units may move to Stage 4:
 
 
For all Groups moving to Stage 4, please note that the Province of Ontario now requires Safety Plans to be posted/accessible. For more information, please see the FAQ below.
 
Groups that do not fall under the Health Units listed above remain restricted to Stage 1 Scouting at this time. This includes all Groups under:
 
 
Please note that for all Scouts Canada Groups in Ontario, camping remains prohibited regardless of Stage.
 
 
Additional information about guidelines and standards for Stage 3 and Stage 4 are available below, as well as an FAQ about these stage changes. Please review all standards that apply to your Group and reach out to your Group Commissioner or Relationship Manager with any questions you have.
 
This message, as with our previous emails, will be made available on our Council COVID page and on our Facebook Group. We will continue to provide weekly emails and updates to ensure all Groups and Scouters are aware of any changes to our COVID response.
 
Thank you once again for all that you've done, all that you continue to do, and for all that you contribute to Scouting.
 
Yours in Scouting,
 
Voyageur Council Key 3
Paige Gladwin (Council Youth Commissioner), paige.gladwin@scouts.ca
Nicolas DesRoches (Council Commissioner), nicolas.desroches@scouts.ca
Christopher Blais (Interim Council Relationship Manager), christopher.blais@scouts.ca
 
Stage 3 Information
 
 
  • Size of gatherings: 50 persons total (Outdoors only)
  • Patrols: 8 youth maximum
  • Sharing of equipment: permitted within Patrols only
  • Camping: Currently prohibited for all Sections.
 
Remember, local public health unit and municipal regulations must be followed at all times.
 
Stage 4 Information
 
 
  • Size of gatherings: 50 persons total (Outdoors & Indoors)
  • Patrols: 8 youth maximum
  • Sharing of equipment: permitted within Patrols only
  • Camping: Currently prohibited for all Sections.
 
Remember, local public health unit and municipal regulations must be followed at all times.
 
Stage Change FAQ
 
How do we meet the new Safety Plan requirements?
 
The new requirements implemented by the Government of Ontario mandate that all of our Groups and Sections need to have a digital or printed copy of their Safety Plan available at all times during their activities. This means that All sections/groups and activity leaders must prepare and have accessible a section and activity specific Emergency Response Plan (ERP) including an activity specific Risk Management Plan. In addition, it is mandatory to complete the Modified Adventure Activity Form (“MAAF”), Attendance (Tracing) Sheet and confirm completion of the self-assessments conducted by the youth, parents and all activity participants. To assist with this requirement, a new Operational Plan PDF (which contains all these documents) is available by clicking here. As a reminder, an ERP and MAAF is required per activity location whereas the Tracing sheets and self-assessments are required per activity.
 
 
Why are we changing stages now?
 
We are changing stages in accordance with new legislation in Ontario as well as evolving recommendations from public health units. Multiple recent reports have shown that having access to outdoor and engaging activities is crucial to youth mental health right now, and the modified legislation provides us an opportunity to continue offering our program to youth in a safe manner. A thorough review of our Stage 3 and Stage 4 standards has shown that our policies meet or exceed those implemented by the province, with the addition of accessible Safety Plans (see above). We will continue to monitor local and regional public health authorities, as they may implement additional restrictions, but the current provincial guidelines allow for the stage changes outlined above. However, current public health classifications show that the Ottawa Region is safe for Stage 3 activities, all other Ontario Regions within Voyageur are safe for Stage 4 activities, and Western Quebec Regions remain at Stage 1.
 
For greater clarity around stage progression within Scouting, please check out our Stage Progression chart.

 
Does my Group have to change stages?
 
No, your Group does not have to change stages. The updated guidance as to which Groups can change stages at this time, based on new provincial legislation, is intended to offer Groups the greatest clarity and flexibility while still following our safety principles. For example, if your Group can move to Stage 4 but does not have access to any indoor spaces that can be used at this time (or that can accommodate as many youth as required while maintaining social distancing), you may choose to stay in Stage 3. We encourage you to discuss such choices with your Group's Relationship Manager and all other Scouters in your Group to ensure that everyone is on the same page.
 
 
If we are in Stage 4, are we allowed to have indoor meetings?
 
Yes, your Group is allowed to have indoor meetings under Stage 4 standards. However, safety standards must still be observed in an indoor space and many meeting space providers may not allow indoor activities at this time. For clarity, while you may have up to 50 persons at a Scouting activity in Stage 4, if the indoor space cannot safely handle 50 individuals maintain 2m social distancing, then you may need to change your plans to ensure that social distancing can be maintained within the space's limitations.
 
 
Do we still need to maintain social distancing?
 
Yes, all in-person Scouting activities require social distancing. This requirement may be different than those outlined by your public health unit, but remember that the more restrictive standard always applies. This means that, for Stage 3 and 4, youth within patrols should exercise 1m social distancing and all volunteers should maintain 2m social distancing from all members. For clarity, members of different patrols should maintain 2m social distancing at all times.
 
 
Are any changes needed to our standards to meet the new Ontario legislation?
 
No, our current standards (regarding Stage 3 and 4) meet or exceed all Ontario regulations, though copies of Safety Plans will now need to be accessible at all activities.
 
 
How can we keep track of which stage we should be in?
 
The Government of Ontario has recently released a detailed framework and web page which tracks the specific COVID Stage of each public health unit in the province. This framework generally maps onto our standards in that Groups under all Green and Yellow public health units can participate in Stage 4 Scouting whereas all Groups under Orange public health units can participate in Stage 3 Scouting. To access the framework, please visit https://www.ontario.ca/page/covid-19-response-framework-keeping-ontario-safe-and-open
 
 
Aren't we limited in numbers due to the current limits on "social gatherings"?
 
No, Scouts Canada activities are not considered social gatherings under the revised legislation. The new legislation has provided clarity on how our events are classified, and under the new policies, our activities are considered "Organized Public Events or Gatherings". Additionally, some of our activities fall under the "Sports and Recreational Fitness" guidelines, and our recommendation to change stages is based on these policies specifically. For more information about what requirements are in place for "active" activities (such as hiking, scavenger hunts, etc.), please visit https://www.ontario.ca/page/guidance-facilities-sports-and-recreational-fitness-activities-during-covid-19.
 
 
Does this mean we can travel between Regions in different Stages?
 
No, travelling between Regions with different Stages is not allowed. For additional clarity around this point, please see the first five questions under the COVID-19 FAQ.
 
 
Does this mean we can go camping?
 
No, camping remains prohibited for all members of Scouts Canada in Ontario at this time. When this policy is changed by the Government of Ontario, we will provide a clear update at that time.
 
 
Where can I access the new/revised legislation?
 
If you would like to review the recent legislative changes, the official order for Stage 3 can be found at https://www.ontario.ca/laws/regulation/200364Additionally, information on gathering sizes can be viewed at https://files.ontario.ca/moh-covid-19-response-framework-keeping-ontario-safe-and-open-en-2020-11-10.pdf.
 
 
I have additional questions or concerns, who can I reach out to?
 
If you are a Section Scouter, please reach out to your Group Commissioner to discuss any questions you may have. For Group Commissioners, please reach out to your Relationship Manager or Group Support Scouter so that they can work with you to find any answers that may be needed. Any Scouter in Voyageur Council is also welcome to reach out to the Council Key 3 at any time.
 
Some Voyageur Council Properties Open for Day Use!
 
Camp Opemikon, Apple Hill Scout Reserve, and now Otter Lake (ON) Scout Camp are open for day use!
 
Camp Opemikon is located in Maberly Ontario, just one hour from Kingston. For more information or to book your space, please go to https://scouts.doubleknot.com/facilitysearch/4330. If you have any questions or would like to discuss your booking options in detail, please feel welcome to contact the Camp Director, Alisha Behme, at alisha.behme@scouts.ca or (613) 246-2222. 
 
For more information about Apple Hill Scout Reserve, including the specific policies being followed for day use during Stage 2 Scouting, please visit https://applehillscoutreserve.ca/. To book AHSR, please check out https://scouts.doubleknot.com/facilitysearch/4416
 
Otter Lake Scout Camp (ON), located in Sydenham, ON, is now open for day use bookings! Find out more about the camp at http://voy.scouts.ca/ca/otter-lake-camp-ontario and please visit https://scouts.doubleknot.com/facilitysearch/4421 to book your visit!
 
Scouts Canada Virtual ScoutCon 2020
 
You are invited to join us for Scouts Canada’s first-ever National Virtual ScoutCon: KNOW-VEMBER 2020!
 
This Canada-wide virtual Scouter development conference will be running throughout the month of November, featuring live webinar sessions designed for Section Scouters to build on their skills and confidence in facilitating a great Canadian Path program for our youth.
 
What Sessions will be offered?
 
We have 10 awesome themes for our live webinar sessions. Each session will be offered 2-3 times throughout the month of November at various times to take into account our Scouters from Western to Eastern time zones. Sessions will be recorded and available after the event in the David Huestis Learning Centre. The sessions themes are:
 
  • Sustainable Development Goals (SDGs)
  • Winter Adventures
  • Mental Health
  • Behaviour Management
  • Personal Achievement Badges
  • Outdoor Adventures
  • Patrol Systems and Section Leadership Teams
  • GameStorming
  • Virtual Scouting
  • ScoutsTracker - Introduction & Get the Most out of the Platform
 
Who Should Attend?
The National Virtual ScoutCon is open to Scouters across Canada! The topics are aimed at Section Scouters who are in their 1st to 3rd year of volunteering. Our focus is on Colony, Pack and Troop, but Company and Crew Scouters are welcome to participate.
If you are a seasoned Scouter, you are also welcome to attend and we encourage you to bring along a newer Scouter to help them build on their skills and confidence; Bring-a-Scouter and help build a culture of learning within your Section!
 
Where can Scouters register?
Your National Virtual ScoutCon: KNOW-VEMBER 2020 Portal in the David Huestis Learning Centre is where you will have access to all of the Session Topic information and registration links for the live webinars, as well as webinar recordings and additional resources. You will earn digital badges for participating in the live webinar sessions - collect them all!
Go to the David Huestis Learning Centre now via your MyScouts profile and follow the instructions on the Learning Centre homepage to enroll into your National Virtual ScoutCon: KNOW-VEMBER 2020 Portal.
 
Other Helpful Links

  • Want to learn more about amateur radio and pick up a new STEM skill? The Scouts Canada National Museum team will be running another Basic Amateur Radio course, building on the success of last year! The course will start on November 15 and will run on Sundays from 2pm to 5pm using Zoom. If you're interested in registering, or would like more information, please email ve3shq@scouts.ca.
 
  • Registration is now open for 2021 Scouting! To ensure that every youth reserves their spot for the upcoming Scouting year, we encourage them to register early so that they continue to benefit from our incredible program! As we recognize that this year has been unpredictable for many, this year's registration brings a couple of key stability measures: the general registration fee has stayed the same as last year and 2021 registration refunds will be offered up to January 31, 2021 (even if a youth registers right now). Have a potential new youth who is unsure about what we have to offer? They can still take advantage of the free trial period until Dec 31, 2020. For more information, visit https://www.scouts.ca/join/its-time-to-get-back-to-scouts.html.
 
  • Missed out on the Raising Resilient Children webinar with Dr. Hanely-Defoe but still want to see what it was all about? You can watch a recording of the webinar through the David Huestis Learning Centre!
 
 
  • Wondering about Scouts Canada's goals and plans for all the Scouting properties across the country? After listening to and engaging with members throughout the organization, A New Vision for Scout's Canada's Camps has just been released and details all the survey results and feedback received from members across the country (including many from Voyageur).
 
  • Scouts Canada's National Annual General Meeting is taking place this weekend, November 14th, from 2:00pm to 3:30pm. All members are welcome to observe the AGM through the live-stream.
 
 
  • Check out the training modules available through the David Huestis Learning Centre including Welcome Back to Scouting 2020 for great tips, tricks, and resources for virtual and outdoor Scouting.

 

Hang On - Refreshing Form Data ...